Applying for access to Esrum

The following describes the process for getting access to Esrum, for employees at CBMR, as well as for external researcher, and other people not employed at CBMR. Do not hesitate to contact us, if you have any questions regarding this process.

Tip

If you need access to a group that is not controlled by the Data Analytics Platform, or if you need to give another person access to a group that you control, then please see the Identity Management System.

Access for employees at CBMR

Access to the Esrum HPC cluster and a number of related services, projects, and datasets are managed by the Data Analytics Platform. To get access,

  1. Retrieve the IDs of your scientific projects from the CBMR Project Manager (e.g. CBMR-ABCD12):

    • You need to be connected to the VPN to access the CBMR Project manager.

    • If you have previously registered your scientific project(s), then you can look up the project IDs via the Search Project tab in the Project Manager.

    • If you haven't registered the scientific projects that you intend to work on using Esrum, then visit the Project Manager and register your project as shown.

  2. Email us at SUND-CBMR-Esrum, and include your UCPH ID and the IDs of your scientific project(s) from the Project Manager.

  3. (Optional) To get access to human cohort data managed by the Data Analytics Platform, follow the instructions on the Human cohorts page. You must have applied for access to Esrum before doing so.

Once your application for access to Esrum has been approved, you will receive a welcome email from the Data Analytics Platform with further information about using the cluster, as well as an automated email from NoReply@ku.dk with the title Changes to your Identity were processed, which indicates that your account has been updated.

Access for people NOT employeed at CBMR

Access to Esrum for external researchers, students, guests, and other people collaborating with scientists at CBMR, must be requested by an existing employee at CBMR. Please follow these instructions when applying for access to Esrum for a collaborator:

  1. Your guests must be registered with the CBMR reception, and your group leader at CBMR must fill out the External Guest Form, if you have not already done so. As part of this process, your collaborator will receive a UCPH account (i.e. a abc123 account).

  2. If your collaborator needs access to sensitive data, such as human data or data stored on the S-drive, then they will need to sign a Data Processing Agreement. The reception will guide you through this process.

  3. You or your collaborator must register their scientific projects in the CBMR Project Manager (e.g. CBMR-ABCD12), if you/they have not already done so. Note that you need to be connected to the UCPH VPN to access the Project manager.

    • If they have previously registered their scientific project(s), then you can look up the project IDs via the Search Project tab in the Project Manager.

    • If they haven't registered the scientific projects that they intend to work on using Esrum, then visit the Project Manager and register their projects as shown.

  4. Email us at SUND-CBMR-Esrum, and include your collaborator's UCPH ID and the IDs of their scientific project(s) from the Project Manager.

  5. (Optional) Once your collaborator has applied for access to Esrum, they may also apply access to human cohort data managed by the Data Analytics Platform. See the Human cohorts page for more information.

The Data Analytics platform will verify that the appropriate agreements are in place, and then grant your collaborator access to Esrum. As part of the onboarding, they will receive a welcome email to their UCPH email address with further information about using the cluster. Additionally, they will receive an automated email from NoReply@ku.dk with the title Changes to your Identity were processed, which indicates that their account has been updated.

Attention

Guests must ensure that they receive and read email sent to their UCPH email-address, for example by forwarding the emails to their primary email address. Failure to read and respond to emails sent by the Data Analytics Platform will result in access to Esrum being revoked.