Creating projects and datasets

This page describes how to request new projects (located in /projects) and datasets (/datasets). For a detailed description of these, see the Data storage on Esrum page. As all Screenshots are in English, and it may be helpful to change your Serviceportal language to English using the gear icon (⚙) on the left side of the page.

Briefly,

  • Projects are meant to house apps, data, and results for individual projects and the people working on those projects. Every member of a project will have write access to the standard subfolder in the project folder, and will be able to deposit data.

  • Datasets are meant for static data and as such only the owner has the ability to add or modify files in a dataset. This is useful for both raw data and for results that are intended to be shared across different projects.

Warning

When dealing with GDPR projected data, the project and datasets should correspond to the data processing agreement in place for each dataset. Do not store datasets under different GDPR data processing agreement in the same project or dataset. Similarly, do not place GDPR protected and non-GDPR protected data in the same project/dataset, if different people needs access to the GDPR and non-GDPR data. Keeping datasets separate ensures that only people with relevant permissions from the data owner are able to access the GDPR protected data.

Creating a new project or dataset

To request the creation of a new project or dataset, log in to the UCPH-IT Serviceportal:

  1. Click the Create ticket button.

    1. If you want to create a project, search for Compute Projects and click the Compute Projects (Network file service) button under the Research IT subsection.

    2. If you want to create a dataset, search for Compute Dataset and click the Compute Dataset (Network file service) button under the Research IT subsection.

  2. Click the REQUEST button on the resulting popup.

You should now be on the Compute Projects (Network file service) or the Compute Dataset (Network file service) order page, depending on the type of folder you wanted to create. This page is split into a number of sections, all of which have to be filled out:

IDM

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In this section you have to enter two IDM Role Administrators. These are the people responsible for administering access to the project via the Identity Management System. We highly recommend that at least one of these two people are a permanent employee at CBMR (e.g. a PI or staff scientist), to ease transitions if an employee on a temporary contract leaves the center.

Finally, the IDM Role scope defines who can be granted access to the project. The Employed + Associated option is recommended in most cases (as shown above).

Compute Project / Compute Dataset

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Firstly enter the Expected capacity in the first six months, i.e. how much storage capacity you anticipate needing for your project in the next six months. This is not a hard limit, but is rather an indication to UCPH-IT to help them prepare for growing needs.

Secondly, enter a name for the project or dataset. The name has to be unique across UCPH, so it may be helpful to include either a center name (e.g. cbmr_) or group name (e.g. dap_) as a prefix. Note that this name is public. Only letters (a to z), digits (0 to 9), and underscores (_) are allowed.

Finally, pick FS-esrum for the option FS system where you request UCPH-IT to mount the Compute Project as shown above.

Backup Policy

../_images/new_project_backup.png

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Depending on whether you are creating a project (top image) or dataset (bottom image), you will either have to select backup policies for three folders (Apps, People, and Data) or for the entire dataset folder.

  • If your project or dataset contains any GDPR protected data, then you must select GDPR backup policy for all folders. As this option imposes limits on how backups are stored and how they can be accessed, you should only pick the GDPR backup option if the data is GDPR protected.

  • If your project does not contain GDPR protected data, then we recommend that you pick the Basic backup policy for all folders.

The Scratch folder does not have backups and as such no policy choice needs to be made for this folder.

Performance class

../_images/new_project_performance.png

../_images/new_dataset_performance.png

Depending on whether you are creating a project (top image) or dataset (bottom image), you will either have to a performance policy for three folders or for the entire dataset folder.

  • For projects, we recommend that you select Basic Performance storage for Apps, People, Data, and for datasets, and that you select High Performance storage for Scratch as shown above.

  • For datasets, we recommend selecting Basic Performance storage as shown above.

Audit

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If any of the data that is going to be stored in this project or dataset is covered by the GDPR, or is otherwise sensitive, then you must select Yes for the option Should data be audited.

Review & Submit

Once you have filled in the above sections, click the Review & Submit button, verify your choices, and then click Submit to send the request to UCPH-IT.